Valomnia Privacy Policy

Last updated: October 21, 2026

This policy explains what personal data Valomnia collects on the www.valomnia.com website, why, how long it is kept and how to exercise your rights. It covers the website only. Data processed in the Valomnia applications on behalf of our customers is governed by their contract.

The French version of this policy is the reference version.

Data controller

VALOMNIA, SAS (simplified joint-stock company) with a share capital of €20,000, 10 rue de Penthièvre, 75008 Paris, France, registered with the Paris Trade and Companies Register under number 824 523 088.

Valomnia has not appointed a data protection officer (DPO). For any question about your data, see Exercising your rights.

Data collected and purposes

Forms (contact, demo, trial, brochure, case study, videos, partnership)

Data: first name, last name, company, email, phone, country, message (contact and partnership forms), page the request was sent from.
Purposes: answering your request, sending you the document or video you asked for, organising a demo or a trial, sales follow-up.
Legal basis: steps taken at your request before entering into a contract, and Valomnia’s legitimate interest in answering the requests it receives.

News and offers by email

Data: first name, last name, email, language.
Purpose: sending you our news and offers.
Legal basis: Valomnia’s legitimate interest in presenting its solutions to the professionals who contacted it. The emails cover topics related to your professional activity, and the form tells you about them when you give us your address.
Objection: you can unsubscribe at any time, free of charge, with the link in every email or through our contact form.

Audience measurement

Data: pages viewed, visit duration, traffic source, device and browser type, truncated IP address, cookie identifiers.
Purpose: understanding how the website is used in order to improve it.
Legal basis: your consent, collected through the cookie banner.

Website security

Data: IP address, technical browser information, server logs.
Purposes: protecting the forms against bots and spam (Cloudflare Turnstile), keeping the website running and secure.
Legal basis: Valomnia’s legitimate interest in securing its website.

Fields marked with an asterisk are needed to process your request. Without them, we cannot answer it.

Recipients and processors

Your data is used by Valomnia’s sales, marketing and support teams. It is never sold, rented or shared with partners or resellers.

We use the following service providers, which process data on our behalf:

Provider	Role	Data location
HubSpot	Contact and request management (CRM), cookie banner	European Union (HubSpot’s European data centre)
Mailchimp (Intuit)	Sending emails	United States
Google Analytics (Google)	Audience measurement, after your consent	United States
Cloudflare	Protecting the forms against bots (Turnstile)	United States and European Union
Vercel	Website hosting	United States and European Union

Transfers outside the European Union

Some data may be transferred outside the European Union:

to the United States, to the providers listed above. These transfers rely on the EU–US Data Privacy Framework for certified providers, and on the European Commission’s standard contractual clauses;
to Tunisia, where part of the Valomnia team may access the data to handle requests. This transfer is covered by the European Commission’s standard contractual clauses.

Retention periods

Contacts and requests: 3 years from our last exchange with you, then deleted.
News and offers emails: until you unsubscribe, and at most 3 years after our last exchange with you.
Cookies: 13 months at most. Your choice on the cookie banner is kept for 13 months at most.
Audience measurement data (Google Analytics): 14 months.
Server logs: a few days, 30 days at most.

Cookies

When you arrive on the website, a banner lets you accept or decline non-essential cookies. Until you make a choice, no audience measurement or marketing cookie is set. Declining is as easy as accepting.

Necessary cookies: remember your choice on the cookie banner (__hs_cookie_cat_pref and related cookies). They cannot be turned off.
Audience measurement cookies: Google Analytics (_ga, _ga_*) and HubSpot (__hstc, hubspotutk, __hssc, __hssrc). They are only set with your consent.

YouTube videos are embedded in privacy-enhanced mode: YouTube sets no cookie until you play the video.

You can change or withdraw your choice at any time with the Cookie settings link at the bottom of every page.

Exercising your rights

You have the following rights over your data:

right of access and rectification;
right to erasure;
right to restriction of processing;
right to object, in particular to marketing;
right to data portability;
right to withdraw your consent at any time, without affecting processing already carried out;
right to give instructions on what happens to your data after your death.

To exercise these rights, use our contact form and describe your request, or write to: VALOMNIA – Personal data, 10 rue de Penthièvre, 75008 Paris, France. We answer within one month. If in doubt, we may ask you to prove your identity.

If you believe your rights are not respected, you can lodge a complaint with the French data protection authority, the CNIL: www.cnil.fr.

Security

The website is served over HTTPS only. The forms are protected against bots, and access to the data is limited to the people who need it to handle your request.

Changes

We may update this policy, for example if we change providers. The date of the last update is shown at the top of this page.